Gantt Chart For Mac

This step-by-step Numbers Gantt chart tutorial explains how to make professional Gantt charts inside the popular spreadsheet app for Mac.

Professionals who need to create a Gantt chart in Apple's Numbers can do so using the tool’s Bar Chart feature and some manual formatting. However, since the software lacks a built-in Gantt feature and its templates are primarily designed for summarizing data such as home budgets, checklists and invoices, it may limit one's ability to generate more accurate, easy-to-follow visuals for purposes such as presentations to clients and managers.

How To Create A Gantt Chart in Apple Pages. A Gantt chart is a sort of bar graph or diagram illustrating a project timetable that is named after Henry Gantt, who invented the figure around 1910–1915. Gantt charts also demonstrate the relationship between the operations and the current status of a.

  1. Create a project schedule and track your progress with this Gantt chart template. The professional-looking Gantt chart is provided by, a leading designer of Excel spreadsheets. The Excel Gantt chart template breaks down a project by phase and task, noting who’s responsible, task start and end date, and percent completed. Share the Gantt chart in Excel with your project team to.
  2. Gantt Templates Mac Numbers Free customizable iWork Gantt templates for Mac Pages and Numbers including project charts, chart creator, calendar, and more.

If you need to create impressive Gantt charts that can be easily customized and updated, using a web-based Gantt chart maker such as Office Timeline's may prove more efficient. The tool lets you quickly build your visual online and download it as a native PowerPoint slide to include in presentations. On this page, I will explain how to make a Gantt chart both manually in Numbers and automatically with Office Timeline Online. To learn how to make a timeline in Numbers for Mac, please see our timeline tutorial here.

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How to make a Gantt chart in Numbers

1. List your project data in a table

  1. Open Numbers and select the Charting Basics category under the Basic section of the Template Gallery.

    Click on the “+” tab on the far-left side of the Charting Basics ribbon to create a new sheet.

  2. In the newly added sheet, there will be a default table where you can input your data. Enter the key phases of your project (called project tasks) in the first column of the table as in the image below. Since the task descriptions will be displayed on the vertical axis of your chart, it’s recommended that you keep them as short as possible to ensure they'll be clearly visible.

  3. In the second column, add the start week for each of the project phases, using the first task (which will start in week 1) as the reference point for the rest of the tasks. This will help outline the span of the horizontal axis when you start building your graphic. I have included a second table in the image below to better illustrate how I calculated the start time series for my chart.

  4. Use the next column to list each task's duration (number of weeks required to complete that task). In the second table below, you can see my calculations for the duration series.

2. Create a basic graphic setting it up as a 2D Stacked Bar Chart

  1. Select all the data in your table and then go to Insert → Chart on the Numbers ribbon.

  2. Select 2D Stacked Bar from the menu that appears.

    Numbers will automatically generate a simple stacked bar chart that looks like the one below:

3. Format your graphic to turn it into a Gantt

Now that your basic stacked bar graphic is created, you will need to make a few edits to turn it into a Gantt. The main thing to change is to make the blue bars transparent so that only the green ones remain visible. The latter will represent your tasks. To do this:

  1. Click on any of the blue bars. This will select the whole series.

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  2. Select the Style tab from the Format pane on the right side of your sheet.

  3. Click on the color indicator next to Fill and select No Fill.

    The resulting Gantt chart should look like this:

4. Customize your Gantt chart

At this point, your Gantt is ready for a few customizations if you want to make it look more unique.

  1. Customizing your task bars

    i.To change the color of all your tasks simultaneously, select any of them, go to the Style tab in the Format pane and click on Fill, where you can choose whichever color you prefer. In my example, I picked a dark purple.

    ii.If you want to color the chart bars individually, you need to redistribute your tasks into different categories. To do so, first add several columns after “Duration”, as in the following image. Each of these will generate a distinct hue that you can later customize from the Style tab (as shown earlier). Then, cut the duration value of the task you intend to recolor and paste it in whichever of the newly added columns, keeping the same row. You can see how I set up the new colors for my graphic below:
    Note: The tasks that have their duration values in the same column are seen as a single category and customized simultaneously, while those with the duration values placed in different columns will be considered as distinct series, and you'll be able to recolor them individually.

    iii.While in the Style section, you can also choose to apply various styles and effects to your tasks, such as strokes and shadows, but I recommend keeping these to a minimum so your chart remains legible. For instance, I added only a straight black outline to the bars using the Stroke feature. Since I kept a multicolored graphic, I selected all my bars first (Shift + Click) to make sure the Stroke effect is applied collectively.

    iv.If you want to display each task’s corresponding duration on the chart, select all of the bars and go to Value Labels within the Series tab. Click on the arrow on the left and select 'Same as Source Data'.

  2. Customizing the chart area

    To personalize your graphic even further, you can make some changes to the chart area using the Format pane's Chart tab. Before getting started, first make sure your graphic is selected.

    i.Add borders and titles: Check the box for Border and Title under Chart Options. In my example, I also unchecked the box for Legend, as I found it to be redundant for my Gantt.

    ii.Customize fonts: You can change the font type and size for the entire graphic under Chart Font, as shown in the picture below. In my example, I changed the font to Helvetica and I increased its size.
    Note: To customize the chart title or the task descriptions separately, simply double-click on the desired element and make whatever changes you want from the small pane that pops up.

    iii.Adjust the space between the chart bars: Under the Gaps section of the Chart tab, use the up-down controls to increase or decrease the space between your tasks. I increased the gap percentage to 80% for my chart (see image below).

    iv.Apply a background to the graphic: Under Background & Border Style, click on the arrow next to No Background Fill and select Color Fill from the drop-down menu to get access to a color palette. In my example, I used a light shade of grey called Mercury for the background.

    v.Finally, to make it easier to see the relative distance between tasks, I've added more vertical gridlines. To do the same, select the Axis tab of the Format pane, go to Minor Gridlines and click on the type of gridline you want to add. I chose the second type, with a size of 0,5 points.

    After completing all the steps above, trying out several font sizes and styles, and increasing the width of the chart area, my final Gantt chart in Numbers looks like this:

Download Gantt chart template for Numbers

How to make a Gantt chart online automatically

Manually building a Gantt chart in Numbers is possible, but the tool’s limited customization options (for example, not being able to color tasks individually) can make it difficult to create more professional visuals and update them for recurring business or project communications.

Professionals who want to build Gantt charts more easily and apply more refined custom changes to their visuals can do so using Office Timeline Online . The browser-based tool lets you automatically create an eye-catching graphic, update it quickly as plans change, and download it as a .pptx file or .png image. To get started, access the free app here and follow the steps below.

1. Enter your project's data in Office Timeline Online

  1. From the New tab in Office Timeline Online, click on Timeline from scratch or choose one of the templates provided to start building your Gantt chart. To save time, you can also import an existing schedule from Excel. In my example, I chose to make a new Gantt chart from scratch.

    After clicking the Timeline from scratch button, you will be taken to the Data View, which allows you to enter and edit data.

  2. In the Data View, list your task descriptions and dates - Office Timeline will instantly generate your graphic and show you a live preview of it on the right. You can also make a few quick styling choices here in the Data tab, such as choosing the shape and color for each task. Once ready, select the Timeline tab on the Office Timeline Online ribbon or click the thumbnail image on the top right to go to the Timeline View, where you can see your Gantt chart in full size and customize it further.

2. Easily customize and update your Gantt chart

Gantt Chart For Mac Os X

  1. Once created, your Gantt chart can be easily personalized or updated automatically with Office Timeline Online. You can change any color, font, shape or position from the Timeline view, or even add extras such as Time Elapsed or Task duration. In my finalized Gantt chart below, you can see that I've inserted a few milestones too and added Percent Complete to show more details about my project schedule.

  2. With a Free account, Office Timeline will automatically save your Gantt chart in the cloud, so you can get back to it at any time and update it effortlessly whenever plans change. You can add or edit data easily from the Data tab, or drag & drop milestones and tasks directly on the graphic to adjust their dates on the fly. When finished, download your Gantt chart as an editable PowerPoint slide for easy sharing or to include in presentations.

See how easy it is to make Gantt charts with Office Timeline Online

Gantt Chart For Macbook

Learn how to create Gantt Charts on Mac fast. It is extremely easy and unexpectedly fast to do it with professional and powerful diagramming software.

Looking for help to create a a Gantt chart? Here is a good and simple solution. Learn how to gain professional Gantt charts in powerful Gantt chart program for Mac.

Open a Gantt Chart Template

Firstly, open a blank drawing page and the libraries including shapes needed for creating Gantt Charts for Mac OS X.

On the File menu, point to New.-> Click Project Management. -> Double click the icon of Gantt Chart.

Add Gantt Chart Shapes

From the Gantt library, drag and drop shapes to the canvas. A dialogue box pops up. You can set Gantt chart data in this dialogue box including date format, start and finish date. (Tip: This dialogue box can be reopened though Set Date Options button under Gantt Chart tab.)

Set Gantt Chart Currency Unit and Format

You can set the currency format at the bottom right corner of the pop-up dialogue. (Note: the default currency format goes with the software default setting. It's under the Option menu on File tab.)

Edit Gantt Chart

Resize and Move Gantt Chart

Drag the green square handles to resize Gantt chart. Click on the chart and drag it to move it.

Add a Task or Sub Task in Gantt Chart

You can right click above a task to add a task or a sub task.

Another way is to use the quick buttons under the Gantt Chart tab to add a task or delete a task.

Change Column Width or RowHeight

To change the column width, place the cursor on the line between two columns and drag, just as the way excel operates.

To change the row height, place the cursor on the line between two rows and drag.

Insert Columns

You can right click to insert a new column after the selected column. Choose the title of column from the pop-up dialogue box. For example, we can add a priority column.



  • You can change the priority by clicking on the symbol.
  • To hide a column, right click on a column and choose Hide Column.

Add Gantt Chart Contents

Double click a cell to type in text such as the task name. -> Choose a different font under Home tab.

Change Task Bar in Gantt Chart

Gantt Chart For Mac Excel

When double clicking the text editing box to input task start date and finish date, the progress bar is updated automatically according to the new date.

Also, you can rest the cursor at the end of a bar, when the cursor changes as a two-way arrow (No.1), drag the bar to change the finish date.

Hover the cursor above a bar, and when the cursor changes into a four-way arrow (No.2), you can move the whole task bar. When the bar is moved, the start and finish date will change accordingly.

Input the task completed percentage, and the green progress bar will be upgraded automatically. Alternatively, position the cursor at the beginning of the bar, when the cursor turns as a two-way arrow and a percent symbol (No.3), drag the bar to change the complete percentage.

Add Relationship Between Two Tasks

Best Gantt Chart Software

To add a relationship between two tasks, put the mouse curser on one task and drag to another task. Then the two tasks will be connected by an arrow.

Create Mind Map or Timeline from Gantt Chart

Edraw can convert a Gantt chart into a mind map or timeline with 1 click. Go to Gantt Chat tab, click Create Mind Map or Create Timeline button.

Gantt Chart For Mac Os

Save or Export Gantt Chart

Click Save on File tab to save your Gantt chart as the default format. Choose Saveas on File tab to save as other formats. You can choose to upload your chart to Cloud so that you and your friends can access it anytime anywhere.

Hit Export & Send under File to export the Gantt chart as images, presentation slides or other format you want.

Print Gantt Chart

Gantt Chart For Machine Scheduling

Click File tab; choose Print and then the print setting and preview window show. You can choose which pages and how many copies to print here.

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If the drawing page is larger than the print paper, the drawing will be printed on more than 1 paper. To print it on only 1 paper,
click More Print Setup.. and then choose Fit to.

Download Gantt Chart Software

We have elaborately prepared some Gantt Chart examples for you to get started quickly.

More Gantt Chart Resources:

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