Mac Mail For Exchange Server

Microsoft Exchange Server. If Outlook cannot automatically detect your Exchange server, you can enter its address here. To find out the name of your Exchange server, you have to contact the person who gave you the email address, or contact someone in your IT department, for the name of your Exchange server. Use Server Settings preferences in Mail to change options for an account’s incoming and outgoing (SMTP) mail servers. To change these preferences in the Mail app on your Mac, choose Mail Preferences, click Accounts, then click Server Settings.

If you've already been migrated to Exchange Online, instead see Configure Exchange Online with Outlook for macOS or Mac Mail.

To set up Outlook 2016 for macOS to access your Exchange account at Indiana University:

  1. On the welcome screen that appears when you start Outlook for the first time, select Add Account. The 'Accounts' preference window will open; if neither it nor the welcome screen appears, from the Tools menu, select Accounts.
  2. In the bottom left of the 'Accounts' preference window, click the + (plus sign) button, and then select New Account...
  3. In the window that opens, enter your Exchange account email address (for example, [email protected]), then click Continue.
    If Outlook doesn't automatically detect that you're configuring an Exchange account, click Choose the Provider, and then Exchange.
  4. In the new window, enter the following information, making sure Configure automatically is selected:
    • Method: From the pull-down menu, select User Name and Password.
    • E-mail address: Your Exchange account email address, for example, [email protected]
    • DOMAINusername or Email:ADSusername, replacing username with your IU username.
    • Password: Your IU passphrase
    • Server (optional): Usually not necessary to complete this field, but you may enter https://ews.exchange.iu.edu/ews/exchange.asmx
  5. Click the Add Account button, and then click Done.
  6. After the initial sync is complete, with the 'Accounts' window still open and your new Exchange account selected, click Advanced, and verify the following settings:
    • Microsoft Exchange
      • Server:https://ews.exchange.iu.edu/ews/exchange.asmx
      • Check Use SSL to connect.
    • Directory services
      • Server: Optionally, add one of the following servers to use directory services:
        • IU-MSSG-ADSDC01.ads.iu.edu
        • IU-MSSG-ADSDC02.ads.iu.edu
        • IU-MSSG-ADSDC03.ads.iu.edu
        • IU-MSSG-ADSDC04.ads.iu.edu
        • IU-MSSG-ADSDC05.ads.iu.edu
        • IU-MSSG-ADSDC06.ads.iu.edu
        • IU-MSSG-ADSDC07.ads.iu.edu
        • IU-MSSG-ADSDC08.ads.iu.edu
      • Check Use SSL to connect.
  7. Adjust settings in the Delegates and Security tabs as needed. Consult your IT support personnel regarding these settings.
  8. Click OK to exit the advanced settings.
  9. Click the Show All button to reveal the other Outlook settings, and then click Calendar. Next to 'Default time zone for new events:', make sure it is set to the correct time zone. Especially if you have an Indiana city set for your Mac's system-wide time zone setting, make sure it is not set to Indiana (East), but instead to Eastern Time (US & Canada).
  10. Close the preferences window to begin using Outlook.
The initial connection to Exchange will sync account content to your computer. This can take an hour or more for accounts with a large amount of data.

Mail User Guide

Use Server Settings preferences in Mail to change options for an account’s incoming and outgoing (SMTP) mail servers.

To change these preferences in the Mail app on your Mac, choose Mail > Preferences, click Accounts, then click Server Settings.

Mac Mail Server Settings

Note: The settings you see vary depending on your account type.

Incoming mail server settings

Mac Mail For Exchange Server Settings

Option

Description

User Name

Your user name on the mail server.

Password

Your password on the mail server.

Host Name

The name of the mail server.

Automatically manage connection settings

Mail automatically manages settings for your email account in Mail, such as port numbers and authentication methods.

If you deselect this option, you can specify the following, as directed by your email account provider:

  • Port (or Internal Port and External Port), Use TLS/SSL: The port numbers for receiving messages, and whether to use TLS/SSL.

  • Authentication: The authentication method. This option is available only for POP and IMAP accounts.

Advanced IMAP or Exchange Settings

Enter or change these settings as directed by your email account provider:

  • IMAP Path Prefix: The location of your mailboxes on an IMAP server.

  • TLS Certificate: Some mail servers require computers that connect to them to provide a certificate proving their identity.

  • Allow insecure authentication: For email accounts that don’t support secure authentication, let Mail use a non-encrypted version of your user name and password to connect to the mail server.

Outgoing mail server (SMTP) settings

Mac Mail Change Exchange Server Address

Mac Mail For Exchange Server

Mac Mail Exchange Server Settings

Option

Description

Account

The account of the mail server.

To change outgoing server settings, as directed by your email account provider, click the Account pop-up menu, then choose Edit SMTP Server List.

User Name

Your user name on the mail server.

Password

Your password on the mail server.

Host Name

The name of the mail server.

Automatically manage connection settings

Mail automatically manages settings for your email account in Mail, such as port numbers and authentication methods.

If you deselect this option, you can specify the following, as directed by your email account provider:

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  • Port (or Internal Port and External Port), Use TLS/SSL: The port numbers for sending messages, and whether to use TLS/SSL.

  • Authentication: The authentication method. This option is available only for POP and IMAP accounts.

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